REPORTING NEW HIRES

New hire reporting is the process by which you report information on your newly-hired employees to the California Employment Development Department. New hire reports are matched against child support records at the state and national levels to locate parents who are not paying child support. All California employers must report all of their new or rehired employees working in California to the New Employee Registry within twenty (20) days of their start-of-work date. Any employee that is rehired after a separation of at least sixty (60) consecutive days must also be reported within twenty (20) days.

Report your new hires electronically by visiting: e-Services for Business

For more information:

The Following Information Must be Reported

  • Employer’s legal business name, contact person name, address, phone number, California employer account number, and Federal Employer Identification Number (FEIN)
  • Employee’s full name, social security number, address, and start-of-work date

For assistance, please contact the Employment Development Department, Taxpayer Assistance Center at 1-888-745-3886.

Multistate New Hire Reporting

Employers hiring in multiple states may elect to report employees to one state. To report new hires electronically, employers must register as a multistate employer to a state where they have employees. There are two options to register as a multistate employer:

Online

  • Visit the Multistate Employer Registry Users.
  • Register for the employer Child Support Portal.
    • Employers may use the portal to report all new hires to one state, submit employees eligible for lump sum payments, report employee terminations, provide contacts, addresses, and other company information.

Download and fill-out the paper form

Employers may receive help registering by contacting the Multistate Employer Help Desk at 1-800-258-2736, option 2, then option 4. Hours of operation are 8:00 AM – 5:00 PM ET.

Benefits to employers:

  • Simplifies compliance by allowing multistate employers to report all new hires to a single state, rather than navigating varying requirements across multiple states.
  • Save time and reduce complexity.
  • Reduces administrative burden and costs.
  • Reduces and prevents fraudulent unemployment and workers’ compensation payments.
  • Allows each state to crossmatch data against its active workers’ compensation and unemployment insurance to stop or recover erroneous payments.

 

Employment Development Department (EDD) Information

EDD’s New Hire Reporting page provides information about the following topics: